Vacancy: Executive Assistant

Do you want to help build a world where everyone feels part of a community? Do you have experience in administrative, customer-facing roles? Are you an organised, detail-oriented person? If you answered yes to all of the above, this could be the role for you!

We’re looking for an executive assistant with strong PA experience, excellent attention to detail and experience in customer service or other customer- or client-facing roles. The executive assistant works closely with the management team and Trustees as PA to the Director, as well as providing Finance and HR support.  

This full-time post plays a vital role in providing administrative assistance in areas of fundraising, monitoring, operations and infrastructure. It is an exciting opportunity to support us to deliver our strategy by maintaining strong positive relationships with funders and donors. This post will also act as point of contact for a number of office management contracts.

Therefore, the successful candidate will have a high level of PA and administrative experience. If you are organised, methodical, able to multi-task and can handle confidential matters with discretion, this is a fantastic opportunity for you.

What we do

Time & Talents is a lively, busy community centre in the heart of Rotherhithe, London SE16.  Set in a leafy heritage building, and ‘T&T2’, our second venue in Surrey Quays Shopping Centre, we offer something for everyone. With a history of 134 years of supporting people of all ages in Rotherhithe and Bermondsey, we bring people together for mutual support, fun and friendship, with a wide range of services and activities for older people and other adults, along with children and families’ programmes and a range of volunteering projects.  We are at an exciting stage of development. Our income has grown substantially in the last five years and this growth has enabled us to develop our programmes and activities to reduce loneliness and social isolation in the local community by supporting more older adults, children and families.

The role

In this role, you’ll act as:

  • PA to the Director
  • Board Secretary

As well as providing:

  • Finance and HR support
  • Fundraising and monitoring admin
  • Operational and infrastructure admin
  • Ad hoc project management

About you

You are passionate about the power of community to connect and support people, and you like to work in collaboration with others.  You are methodical with demonstrable experience as a PA, particularly able to show administrative experience including diary management and dealing with correspondence. You’re flexible, accountable, take responsibility, are highly organised and skilled in multitasking and balancing priorities. 

About us

We are an energetic, experienced, and passionate team of 15, with a strong sense of shared purpose and a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious and innovative organisation which has doubled its reach and impact in recent years.

This role is full time, with flexibility for regular evening and occasional weekend working.

Time & Talents is wholly committed to inclusion and diversity, and to building a culture and environment where everyone is appreciated for the unique person that they are. We actively encourage applications from a broad range of backgrounds and experiences.

If you would like an informal chat about the job, please email with your phone number and a suitable time for us to call.

The closing date is 09.00 on Monday 26th July. Salary: £24,000 to £26,000; higher if desirable qualities met.

TO APPLY: All applications to be submitted online here. Send a CV and a cover letter of no more than two sides of A4, explaining why you want the job and how your experience relates to the job description and person specification.

IMPORTANT: We’ll use cover letters to assess applications alongside CVs. Please ensure you take the time to include a well-written cover letter as detailed above. We won’t assess applications without one.

INTERVIEWS: First round interviews will take place 2 and 3 August.  Shortlisted candidates will be invited to a second interview week commencing 9th August.

COVID-19: the safety and wellbeing of our current and future employees remains a top priority, therefore interviews will be conducted remotely by video if necessary.